Notifications and Reminders are a way to alert your team members about their assigned Tasks in Ganttic. Learn how to set up notifications and reminders that go to you and your teammates’ emails and ensure no one misses a beat with the schedule.
Must Know
- Notifications are email alerts regarding updates to Tasks (new ones added, deleted, changed or Notes added). These alerts can be sent to your personal email as well as the emails of specified Ganttic Users and Non-Users.
- Reminders are alerts that go to your personal email address at a selected time before the Task is set to start.
- Notifications and Reminders can be set up by Owners, Admins and Users with Resource viewing or editing rights.
- Notifications and Reminders are Resource-specific. This means you need to set them up for individual Resources separately.
- Multiple reminders and notifications with different triggers and other parameters and conditions can be activated per Resource.
- Deleting the Resource will automatically cancel the reminders and notifications.
Notifications
In Ganttic, a Notification can be sent to yourself whenever changes are made to the Tasks of Resources you activate the feature for. Notifications are Resource-specific, so even if a Task is shared, only the Resource that has Notifications activated will be notified of to the selected User. However, it’s optional to also include other Users or even non-users to receive Notifications and Reminders.
Set up Resource Notifications
- Click on a Resource (from a Custom or Single Project View or from the Resource List). This will open the Resource Edit Dialog.
- Click on the Reminders & notifications (bell) icon in the toolbar.
- Hit Add notification. This will open Resource Notifications settings.
- Choose a Notification trigger. You can only choose one at a time. Select from:
- New task is assigned to resource
- Assigned task has changed
- Task is removed
- Note is added to assigned task
NB! Only one can be selected. If another is needed, you’ll need to create a new Notification. Multiple notifications per Resource are allowed.
- Click on Add condition. Select the field, rule and value from the dropdown menus.
NB! The conditions are based on the List type Task Data Fields and their values. Multiple conditions are allowed - simply click on Add condition to insert the next one. If no conditions are applied then the notifications will be sent for all Tasks scheduled for the selected Resource.
- Apply Notification settings. Tick the check-boxes to select the trigger and specify Notification timing.
- Send notification by email - checked by default to get the notification to a specific person's inbox.
- Notify in Ganttic's Notification Center - see a notification pop up in Ganttic web app
- Receive notification on your computer, even if Ganttic is not visible - see a notification pop up at your desktop
- Notify only when others change the task - this disables notifications for yourself about tasks you edit.
- Choose the interval for when notifications are sent out (minutes, hours, days before Task start time)
- Choose who will receive the notification. Click on the X to remove a User from the list.
- Enter their email address - they don't have to be a Ganttic user.
- Or choose from the existing Users list by hitting Select User.
- Save your settings by clicking Activate notification.
- In the Resource Edit Dialog there's a green indicator that a Notification is activated.
Resource Reminders
Reminders are sent up for yourself at a specified time before a Task begins. The Reminder will be sent to the personal login email address you use for your Ganttic account.
Set up Resource Reminders
- Click on a Resource (from a Custom or Single Project View or from the Resource List). This will open the Resource Edit Dialog.
- Click on the Reminders & notifications (bell) icon.
- Hit Add reminder. This will open Resource Reminder settings
- Configure Reminder timing. Choose whether the reminder is sent out before Task Start or End time.
- To add a Task condition to the reminder, click on Add condition. This will open the condition dialog.
NB! The conditions are based on List type Task Data Field values. Multiple conditions are allowed - simply click on Add condition to insert the next one. If no conditions are applied then the reminder will be sent for all Tasks scheduled for this particular Resource. - Click on Activate reminder.
- In the Resource Edit Dialog there's a green indicator that a Reminder is activated.
Notifications in Action
The Notification Center in Ganttic provides two ways to receive notifications without cluttering your inbox.
By selecting the "Notify in web application" option, users can receive real-time alerts on updates to tasks, which can be viewed in the Notification Center.
NB! To ensure that users are alerted to changes in a resource's tasks, it is important to activate notifications in the Ganttic's web browser's Settings.
In addition to the new Notification Center, you can also be alerted on your computer. By clicking Receive notifications on your computer, even if Ganttic is not open you’ll get a popup alerting you to the updates.
You can also add and manage Project-based Notifications in the same places.
Next Steps
Want a different way to notify the team? Try syncing with Google or Outlook. Or implement your own notification system via Ganttic API or Zapier.